# Accounts Payable Manager

**Company:** [Mariana Minerals](https://hotfix.jobs/companies/mariana-minerals)
**Location:** Houston, TX
**Role:** Finance & Accounting
**Experience:** 5+ years
**Skills:** accounts payable, procure-to-pay, three-way matching, Vendor Management, ERP Systems, odoo, NetSuite, ocr, Internal Controls, segregation of duties, invoice processing, payment controls, Process Automation, financial compliance, accounts payable analytics
**Posted:** 2026-08-12

> Leads accounts payable operations, vendor management, team development, internal controls, and procure-to-pay process improvement across multiple entities. Requires five or more years of AP experience, including supervisory leadership, with ERP and automation experience preferred.

## Job Description

## Responsibilities

### Accounts Payable Operations
- Supervise and assist in daily processing of vendor invoices across multiple legal entities.
- Ensure invoices are processed accurately, completely, and in accordance with company policies and payment terms.
- Ensure three-way matching of purchase orders, goods receipts, and vendor invoices.
- Review invoice coding for general ledger accounts, departments, projects, entities, and budget classes.
- Manage invoice queues and meet invoice-processing service-level expectations.
- Coordinate weekly payment proposals with Treasury while supporting working-capital objectives and vendor relationships.
- Monitor accounts payable aging.

### Vendor Management
- Serve as the primary escalation point for vendor inquiries, account statements, and payment disputes.
- Build relationships with key suppliers and communicate payment status consistently.
- Coordinate resolution of invoice discrepancies with Procurement and operational teams.
- Oversee vendor onboarding documentation, including W-9 or W-8 forms, banking information, tax forms, and certificates of insurance.
- Prepare and complete vendor credit applications.
- Maintain an accurate vendor master and support vendor due-diligence processes.

### Team Leadership
- Supervise, coach, mentor, and develop Accounts Payable staff.
- Establish performance expectations and monitor productivity, quality, and timeliness.
- Conduct performance reviews and provide ongoing feedback and coaching.
- Develop cross-training plans to ensure operational continuity and coverage.
- Promote customer service, accountability, collaboration, and continuous improvement.

### Process Improvement and Internal Controls
- Identify opportunities to automate invoice processing, approval workflows, and exception handling.
- Support implementation and optimization of AP automation tools, OCR technologies, and ERP workflows.
- Develop and maintain standard operating procedures, desk procedures, and process documentation.
- Ensure compliance with internal controls, segregation of duties, procurement policies, and payment authorization requirements.
- Support internal and external audit requests and remediation activities.
- Monitor key performance indicators and recommend improvements.

### Reporting and Analytics
- Prepare and report Accounts Payable metrics, including invoice-processing cycle time, backlog, purchase-order coverage, approval aging, vendor aging, and non-purchase-order invoice volume.
- Provide regular reporting and recommendations to Finance leadership.

## Requirements
- Bachelor’s or Associate’s degree in Accounting, Finance, Business Administration, or a related field.
- Five or more years of progressive Accounts Payable experience, including at least two years supervising or leading AP staff.
- Strong understanding of procure-to-pay processes, invoice matching, vendor management, and payment controls.
- Strong knowledge of internal controls, segregation of duties, and financial compliance.
- Experience implementing process improvements and automation initiatives.
- Excellent organizational skills and ability to manage competing priorities in a fast-paced environment.
- Strong analytical, problem-solving, interpersonal, and communication skills.

## Nice-to-Haves
- Experience in manufacturing, mining, energy, industrial, construction, or another asset-intensive industry.
- Experience with ERP systems such as Odoo or NetSuite.
- Experience with AP automation platforms and OCR technologies.

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