# Legal Operations Specialist

**Company:** [xAI](https://hotfix.jobs/companies/xai)
**Location:** Palo Alto, CA
**Role:** Legal
**Salary:** $110k – $135k/yr
**Experience:** 5+ years
**Skills:** Legal Tracker, E-Billing, Matter Management, Invoice Review, Spend Reporting, Rate Cards, Billing Guidelines, Docusign, Adobe Acrobat Pro, Google Workspace, Notion, Slack, AI Tools
**Posted:** 2026-09-04

> Own Legal Tracker and the operational systems supporting an in-house legal function, including matter management, e-billing, invoice compliance, accruals, and outside counsel spend control. Requires 5+ years of legal operations or legal finance experience and strong Legal Tracker expertise.

## Job Description

## Responsibilities
- Own Legal Tracker as the system of record for matters, outside counsel engagements, e-billing, invoice review, accruals, and legal spend reporting.
- Configure and maintain workflows, user access, matter taxonomy, rate cards, billing guidelines, and approval paths.
- Drive invoice quality and compliance with outside counsel guidelines; identify leakage, duplicate charges, non-compliant time entries, and spending-reduction opportunities.
- Produce spend, matter, and vendor reporting for legal leadership and translate data into recommendations.
- Partner with attorneys and finance on matter setup, budgets, accruals, forecasting, reconciliation, and close processes.
- Manage daily legal operations and optimize outside counsel spend.
- Coordinate special projects and cross-functional initiatives.
- Maintain organized systems and workflows; implement process improvements using AI tools where appropriate.
- Handle confidential and sensitive information with discretion.
- Provide operational support to senior legal leadership.

## Requirements
- Bachelor’s degree preferred or equivalent practical experience.
- 5+ years of experience in legal operations, legal finance, or a closely related role supporting in-house legal teams.
- Hands-on experience administering Legal Tracker or an equivalent e-billing or matter-management system as a primary responsibility.
- Experience controlling outside counsel spend through billing guidelines, invoice review, rate management, and reporting.
- Proficiency with DocuSign, Adobe Acrobat Pro, Google Workspace, Notion, and Slack.
- Excellent organizational, time-management, written, and verbal communication skills.
- Ability to prioritize and execute multiple workstreams in a fast-paced environment.

## Nice-to-haves
- Deep Legal Tracker expertise, including configuration, reporting, vendor management, and user training.
- Experience implementing or strengthening outside counsel guidelines, alternative fee arrangements, rate cards, and matter budgets.
- Comfort using AI tools for invoice review, matter intake, reporting, and workflow documentation.
- Experience partnering with finance on accruals, forecasting, and legal spend reconciliation.
- Strong judgment when handling privileged, confidential, or commercially sensitive materials.
- Ability to operate independently with minimal direction while aligning with legal leadership priorities.

## Compensation and Benefits
- Base salary: $110,000–$135,000 USD annually.
- Equity and comprehensive medical, vision, and dental coverage.
- 401(k) retirement plan.
- Short- and long-term disability insurance.
- Life insurance and other discounts and perks.

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