# Office & Executive Coordinator

**Company:** [Flourish](https://hotfix.jobs/companies/flourish)
**Location:** New York, NY
**Role:** People Ops
**Salary:** $73k – $92k/yr
**Experience:** 2+ years
**Skills:** Google Workspace, Gmail, Google Calendar, Google Docs, Google Sheets, Concur, Expense Management, Travel Coordination, Calendar Management, Event Planning
**Posted:** 2026-06-15

> Hybrid EA and Office Manager role supporting executives and running daily office operations for a fintech startup in NYC. Requires 2+ years admin experience, Google Workspace proficiency, and strong organizational skills.

## Job Description

## Principal Responsibilities

### Executive Support (50%)
- **Gatekeeping & Communication**: Act as a professional liaison between executives and internal/external stakeholders, with polished, effective communication, handling confidential information with total discretion.
- **Calendar Management**: Proactively manage, prioritize, and optimize complex calendars for designated executives, navigating scheduling conflicts with perseverance.
- **Travel Coordination**: Arrange end-to-end travel, including flights, hotels, ground transportation, and detailed itineraries.
- **Expense Management**: Track, compile, and submit monthly expense reports for executives in a timely and accurate manner.

### Office Management & Culture (50%)
- **Front Desk & Hospitality**: Act as the first point of contact for the office. Warmly greet and register visitors, clients, and candidates, ensuring a stellar first impression.
- **Daily Office Operations**: Maintain a clean, organized, and fully functional office environment. This includes brewing morning coffee, loading/unloading dishwashers, and tidying common areas/conference rooms throughout the day.
- **Inventory & Vendor Management**: Keep the office fueled by ordering, receiving, and stocking snacks, beverages, and office/kitchen supplies. Manage relationships with building management and local vendors (cleaning, catering, IT support).
- **Mail & Logistics**: Handle incoming and outgoing mail, packages, and couriers.
- **Team Culture Support**: Assist in planning and executing internal office events, happy hours, team lunches, and celebrations.

## Qualifications
- 2+ years of experience in an administrative, office management, or executive assistant role—ideally in a fast-paced or growing company.
- Elite organizational skills and the ability to juggle multiple competing priorities without dropping the ball.
- Exceptional verbal and written communication skills; professional, clear, and possess high emotional intelligence.
- A "no task is too small" attitude. Resourceful and a natural problem-solver who anticipates needs before they arise.
- Proficiency with Google Workspace (Gmail, Calendar, Docs, Sheets), as well as expense management and travel booking tools (Concur).
- Ability to be on your feet, lift/move boxes of snacks or office supplies (up to 25 lbs), and maintain high energy throughout the day.
- The role is an in-office position Monday through Friday.
- Must be able to pass a fingerprint background check to qualify as a fingerprinted person under FINRA.

## Preferred Qualifications
- Bachelor’s Degree
- Notary Public

## Compensation & Benefits
- Base Salary Range: $73,000 - $92,000 plus bonus
- Bonus and incentive opportunities and benefits for all employees.

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