# Recruiting Coordinator, Research

**Company:** [Thinking Machines Lab](https://hotfix.jobs/companies/thinking-machines-lab)
**Location:** San Francisco, CA
**Role:** Recruiting
**Salary:** $140k – $200k/yr
**Experience:** 1+ years
**Skills:** Scheduling Coordination, Google Workspace, Slack, Ashby, Goodtime, Modernloop, Workday, ATS, HRIS, Interview Logistics, Candidate Experience
**Posted:** 2026-07-02

> Recruiting Coordinator supporting high-volume Research team hiring at Thinking Machines Lab. Own interview scheduling across time zones, candidate communications, process operations, feedback collection, and scaling interviewer pools while delivering high-touch experiences.

## Job Description

## What You’ll Do

### Candidate Scheduling & Communication
- Manage high-volume interview coordination across multiple time zones, calendars, and stakeholders while maintaining a world-class candidate experience.
- Coordinate all interview logistics, from travel and expenses to room setup and technical support.
- Serve as the main point of contact for candidates, communicating in a warm, professional, and informative manner through the whole screening and interview process.
- Proactively monitor and manage interview capacity, ensuring the right interviewers are available and schedules can move quickly.
- Scale interviewer pools by partnering with teams to identify, train, and prepare new interviewers as hiring volume grows.
- Use modern scheduling tools (e.g., Ashby, GoodTime, ModernLoop) to automate scheduling, reduce manual work, and improve response speed.

### Hiring Process, Candidate Experience, & Operations
- Provide operational support to recruiting: talent mapping, data, referrals processing, recruiting events, and inbound application support on an ad-hoc basis.
- Collect, organize and audit interview feedback.
- Maintain up-to-date recruiting information in documentation and in Slack, support data integrity across recruiting systems.

## Skills and Qualifications

**Minimum qualifications:**
- Experience coordinating schedules, managing calendars, or supporting operations in fast-paced environments, with exacting attention to detail.
- Excellent written and verbal communication skills, especially in direct candidate communications.
- Comfort adapting to different styles and approaches to recruiting for different teams, learning and pivoting quickly.
- Proficiency with Google Workspace, scheduling tools, and communication platforms like Slack.

**Preferred qualifications:**
- 1+ years in a high-volume scheduling or recruiting coordination role.
- Experience with ATS, HRIS, and scheduling tools like Ashby, GoodTime, Workday, and ModernLoop.
- Experience partnering closely with recruiters and hiring managers.
- Proven ability to be proactive in ambiguous situations and propose multiple solutions.
- Experience supporting technical or leadership-level hiring.

## Logistics
**Compensation:** Depending on background, skills and experience, the expected annual salary range for this position is $140,000 - $200,000 USD.

**Benefits:** Thinking Machines offers generous health, dental, and vision benefits, unlimited PTO, paid parental leave, and relocation support as needed.

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