# Executive Assisstant

**Company:** [NODA AI](https://hotfix.jobs/companies/noda-ai)
**Location:** Austin, TX
**Role:** Other
**Experience:** 5+ years
**Skills:** microsoft office suite, Google Workspace, Slack, microsoft teams, calendar management, travel coordination, executive support, concur, expensify, ai productivity tools
**Posted:** 2026-07-28

> Serve as a trusted partner to NODA's Executive Leadership Team by managing complex calendars, coordinating travel and meetings, preparing executive documents, and acting as a liaison with stakeholders in a fast-paced defense tech startup environment. Requires 5+ years of executive support experience, strong organizational skills, discretion with confidential information, and occasional travel.

## Job Description

## Key Responsibilities
- Manage complex executive calendars, balancing competing priorities and exercising sound judgment to maximize leadership effectiveness.
- Coordinate and schedule meetings, ensuring executives are well prepared with agendas, briefing materials, and relevant documentation.
- Coordinate intricate domestic and international travel, including flights, hotels, ground transportation, itineraries, and contingency planning.
- Prepare, edit, and manage executive correspondence, presentations, reports, communications, and other business documents.
- Serve as a trusted liaison between executives, employees, customers, investors, partners, and other external stakeholders.
- Support Board of Directors meetings, executive leadership meetings, investor updates, customer engagements, and other high-profile events.
- Track action items, follow-ups, and key deliverables across multiple stakeholders to ensure priorities continue moving forward.
- Anticipate executive needs, proactively identify potential conflicts or risks, and resolve issues before they impact business priorities.
- Handle highly confidential and sensitive information with the highest level of professionalism, discretion, and sound judgment.
- Provide on-site executive support during major company events, customer meetings, trade shows, and industry conferences, including occasional travel as required.
- Serve as the primary point of contact for office operations and facilities.
- Oversee office inventory, vendor coordination, ordering supplies, and ensuring the availability of office resources.
- Process and reconcile select employee travel reimbursements in accordance with company policy.
- Assist with special projects, company events, executive initiatives, and other strategic priorities as needed.

## Required Qualifications
- 5+ years of experience as an Executive Assistant or in a similar executive support role, with demonstrated experience supporting senior executives in a startup, technology, defense, aerospace, or high-growth environment.
- Must qualify as a U.S. Person as defined by applicable U.S. export control laws and regulations, including ITAR and EAR.
- Experience managing complex executive calendars, travel, meetings, and competing priorities with minimal direction.
- Experience preparing executive-level presentations, reports, correspondence, and business documents.
- Experience coordinating executive meetings, including agendas, briefing materials, action items, and follow-up tracking.
- Strong proficiency with Microsoft Office Suite, Google Workspace, Slack, Microsoft Teams, and video conferencing platforms.
- Demonstrated ability to quickly learn new technologies, including AI-powered productivity tools.
- Willingness to travel occasionally in support of executive meetings, company events, and industry conferences.

## Preferred Qualifications
- Experience supporting multiple C-suite executives simultaneously within a startup, technology, defense, or high-growth organization.
- Prior experience in highly disciplined, detail-oriented environments such as finance, legal, consulting, or management consulting.
- Experience managing budgets, invoices, procurement activities, or vendor relationships.
- Familiarity with expense management platforms such as Concur, Expensify, Navan, or Ramp.
- Demonstrated interest in AI tools that enhance executive productivity and organizational effectiveness.
- Exceptional organizational skills with meticulous attention to detail and the ability to manage multiple competing priorities simultaneously.
- Excellent written and verbal communication skills, including drafting professional correspondence and executive-level communications.
- High level of integrity, discretion, and professionalism in managing highly confidential and sensitive information.

## Skills & Attributes
- Proactive operator who anticipates needs before they arise and removes obstacles without being asked.
- Trusted partner with the discretion and judgment to handle sensitive information and navigate complex stakeholder relationships.
- Exceptionally organized, managing multiple competing priorities and deliverables simultaneously without losing quality.
- Strong communicator across all levels of the organization, both written and verbal.
- Adaptable and calm under pressure, maintaining composure when priorities shift rapidly.
- Resourceful problem-solver who finds practical solutions independently.
- Mission driven, with a genuine interest in and respect for Noda's defense mission.

## Benefits & Perks
- Comprehensive medical, dental, and vision plans.
- 401(k) Retirement Savings Plan to invest in your long-term retirement goals + Company match.
- Equity grants for new hires.
- Unlimited PTO.
- 11 Paid holidays.
- Extremely generous company holiday calendar, including a holiday hiatus in November & December.
- Generous Parental Leave.
- Military Leave for annual training or service requirements.
- FSA, DCFSA, HSA.
- Professional Development Opportunities.
- Access to One Medical.
- Mental Health Resources: We provide free mental health resources 24/7 including therapy and more.

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