# Senior Workplace Operations Manager

**Company:** [SimplePractice](https://hotfix.jobs/companies/simplepractice)
**Location:** Remote
**Role:** Business Operations
**Salary:** $145k – $180k/yr
**Experience:** 7+ years
**Skills:** Real Estate Portfolio Management, Facilities Management, Workplace Operations, Space Planning, Lease Negotiation, Project Management, Vendor Management, Budget Management, Financial Modeling, Data Analysis, Slack, Zoom, Google Workspace
**Posted:** 2026-08-06

> Owns global workplace operations and real estate, including the Mexico City office lease, planning, buildout, and move-in. The role requires 7+ years of hands-on experience, strong project and financial management skills, vendor oversight, and concise executive communication.

## Job Description

## Responsibilities

### Real Estate Strategy & Portfolio Management
- Build and maintain financial, headcount, capacity, and space-utilization analyses to support site selection, lease terms, and portfolio optimization.
- Manage the global real estate portfolio, including leases, co-working agreements, critical dates, renewals, and termination options.
- Serve as the internal facilities owner for space needs, vendor escalations, and operational issues across geographies.

### Mexico City Office — Lease, Space Planning & Buildout
- Own the Mexico City project end to end, from lease negotiations and space planning through buildout and move-in by May 2027.
- Conduct site visits and attend contractor and vendor meetings.
- Manage the project management firm, broker, architect, and contractors, holding partners accountable for scope, quality, timeline, and budget.
- Deliver bi-weekly project status briefings covering milestones, decisions, risks, and budget.

### In-Person Gathering & Distributed Workplace
- Evaluate and facilitate flexible co-working, pop-up, and on-demand workspace solutions.
- Partner with the Executive Assistant team on in-person gathering strategy and workplace design.
- Pilot and evolve hub-based gathering programs, providing quarterly recommendations to leadership.

### Operations, Budget & Vendor Management
- Manage vendor relationships and conduct quarterly performance reviews.
- Maintain monthly budget reports, forecasts, variance tracking, and forward-looking financial views.
- Maintain comprehensive project plans as the source of truth for timelines, owners, dependencies, and risks.
- Ensure physical spaces and events comply with local regulations, safety standards, and insurance requirements.

### Senior Leadership Partnership
- Deliver monthly real estate and workplace briefings to the executive leadership team.

## Requirements
- 7+ years of hands-on experience in workplace operations, real estate, facilities management, or site operations.
- Experience with vendor management, contractor oversight, budget tracking, site selection, lease negotiations, portfolio management, and buildouts.
- Workplace space-planning experience.
- Exceptional project-management discipline across multiple complex workstreams.
- Strong financial and data fluency, including financial models, budget trackers, and utilization analyses.
- Executive communication skills and experience presenting to senior audiences.
- Ability to operate independently in ambiguity across multiple geographies and time zones.
- High proficiency with Slack, Zoom, Google Workspace, and project-management platforms.

## Nice-to-Haves
- Experience with real estate transactions in Mexico or Latin America.
- Experience managing operations across multiple countries, particularly the US, Mexico, the Dominican Republic, or Ukraine.
- PMP, FMP, or equivalent certification.
- Experience within a People & Culture or HR organization.

## Benefits
- Medical, dental, vision, life, and disability insurance.
- 401(k) plan with company match.
- Flexible Time Off, wellbeing days, paid holidays, and summer Fridays.
- Mental health resources.
- Paid parental leave and backup care.
- Tuition reimbursement.
- Employee Resource Groups.

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