# Talent Operations Coordinator

**Company:** [Pigment](https://hotfix.jobs/companies/pigment)
**Location:** Toronto, Canada, New York, NY, Austin, TX
**Role:** Recruiting
**Skills:** Applicant Tracking Systems, AI Tools, Job Boards, Data Hygiene, Interview Scheduling, Process Optimization, Automation, Digital Tools
**Posted:** 2026-09-11

> Coordinates interviews, candidate communications, ATS data, job postings, and talent-operations improvements across a fast-paced recruiting environment. Requires strong organization, communication, technology fluency, and stakeholder management.

## Job Description

## Responsibilities
- Own and manage interview scheduling in partnership with recruiters and hiring teams.
- Communicate with candidates throughout the hiring process and provide a strong candidate experience.
- Coordinate complex interviews across stakeholders, locations, and time zones.
- Participate in hiring kick-off calls and support recruiters throughout recruitment processes.
- Maintain accurate information in the applicant tracking system and talent acquisition databases.
- Advertise open positions and ensure job postings are accurate, consistent, and compliant.
- Support employer-brand initiatives.
- Optimize scheduling and operational processes to improve hiring velocity.
- Maintain data hygiene and identify automation and efficiency opportunities.

## Requirements
- Experience in an assistant, coordinator, or operational role in a fast-paced environment.
- Familiarity with AI tools and solutions.
- Excellent organization, attention to detail, and ability to manage multiple priorities and stakeholders.
- Ability to prioritize effectively and create a structured weekly schedule.
- Confidence using technology and digital tools.
- Strong written and verbal communication skills, ideally in a customer- or candidate-facing role.
- Consistently deliver an excellent candidate or customer experience.
- Outgoing, enthusiastic, and adaptable approach.

## Nice to have
- Familiarity with job boards or applicant tracking systems.

## Compensation and Benefits
- Competitive contractor day-rate package.
- Flexible working hours.
- Hybrid, remote-friendly environment.

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**Canonical:** https://hotfix.jobs/jobs/b512ad83-e8b4-4454-832a-de12856a7c63