# Event Coordinator

**Company:** [Navan](https://hotfix.jobs/companies/navan)
**Location:** Remote
**Role:** Other
**Experience:** 1+ years
**Skills:** Event Planning, cvent, Google Workspace, Microsoft Office, Negotiation, project coordination, client liaison, meeting minutes, Vendor Management, invoicing
**Posted:** 2026-07-29

> Event Coordinator supporting the events team by managing small meetings (10-15 guests), liaising with clients and venues, negotiating rates, coordinating logistics, and ensuring project success. Requires 1-3 years event planning experience, strong organization, communication, and flexibility for non-traditional hours.

## Job Description

## What you'll do

- Act as primary client liaison for the Events Department, providing outstanding support across the US to further Navan's vision and goals.
- Support Event Planners and client contacts on multi-element, mid & large sized projects to understand and meet program objectives.
- Manage small meetings and events projects (10–15 guests).
- Serve as client's first point of contact.
- Contact venues via telephone, email, or online platforms to check availability for required facilities.
- Negotiate rates, terms, and conditions with venues on client's behalf to achieve best rates and commissions.
- Improve product knowledge through familiarization trips, presentations, and site visits.
- Manage cancellations per company standards and procedures.
- Maximize income opportunities by leveraging commission rates and preferred partners.
- Support overall coordination and execution of Event programs from an operational perspective.
- Track baseline contract milestones to ensure timely processing.
- Own meeting minutes and distribution.
- Ensure all communication is structured professionally.
- Identify clients' critical success factors for projects.
- Understand invoicing and reconciliation to keep projects cash flow positive.
- Strive for enhanced commission on projects.
- Identify and escalate upselling opportunities.
- Maintain thorough project documentation for contract and SLA compliance.
- Assist with creation/maintenance of PNRs, WEX cards, and commission tracking.
- Attend internal meetings, take minutes, and follow up on actions.
- Receive training in internal systems, including Cvent for delegate management on larger projects.
- Provide travel/onsite support when needed.

## What we're looking for

- 1-3 years of Event planning experience preferred.
- Professional oral and written communication skills required.
- Effective listening to clarify and qualify client requests.
- Proficient in Google/MS Office Suites with technical aptitude to learn new technology.
- Highly organized with ability to manage competing tasks, meet deadlines, and accommodate changes.
- Cvent knowledge preferred.
- Ability to multitask and resolve urgent matters quickly and efficiently.
- Empathetic disposition while maintaining professional attitude.
- Independent thinker who troubleshoots issues and resolves customer inquiries using available resources.
- Willing to compromise, respect others, and listen to teammates' needs.
- Builds trust by seeking ways to help others.
- Gives best effort in every task.
- Reliable and flexible with openness to part-time non-traditional shifts (early mornings, late evenings, weekends).

## Similar roles

- [Clinical Evaluator](https://hotfix.jobs/jobs/3bfcc91e-3141-4bd3-b66b-34d12ca39e41) - Infinitus - Remote
- [Purchasing Coordinator](https://hotfix.jobs/jobs/b19e0220-4ab4-4800-9d96-cf327470b909) - Crusoe - Denver, CO - $71k – $79k/yr
- [Dialership Program](https://hotfix.jobs/jobs/d4f3d51f-85f5-469f-83b4-d68d6fb393b5) - Dialpad - Remote
- [Biltern](https://hotfix.jobs/jobs/e0a3a020-19c5-4470-9740-df7590c364d1) - Bilt Rewards - New York, NY - $62k – $62k/yr
- [Quality Control Analyst](https://hotfix.jobs/jobs/12936e56-3062-4ba2-994b-bf5a6528a8b5) - Zippymh - Remote

**Apply:** https://hotfix.jobs/jobs/b3403475-7d17-4fb7-a8c4-08384be406ba
**Canonical:** https://hotfix.jobs/jobs/b3403475-7d17-4fb7-a8c4-08384be406ba