# Recruiting Operations Specialist

**Company:** [Deeptune](https://hotfix.jobs/companies/deeptune)
**Location:** New York, NY
**Role:** Recruiting
**Salary:** $100k – $150k/yr
**Experience:** 3+ years
**Skills:** Ashby, ATS, SQL, AI Automation, Zapier, Claude, Cursor, Clay, BI Tools
**Posted:** 2026-07-29

> Own end-to-end recruiting operations at an AI startup, including interview scheduling and execution, Ashby pipeline management, candidate experience, and building automations/LLM workflows to scale hiring. Requires 3+ years in recruiting ops or project management, fluency with ATS systems, daily AI usage, and strong ownership.

## Job Description

## What You’ll Own

### Interview Execution
- Run candidate interview experience end to end — screens, take-homes, virtual loops, and full-day onsites — across multiple teams
- Manage complex scheduling across candidates, interviewers, and hiring managers, and absorb reschedules and conflicts before they reach the candidate
- Treat interviewer capacity as a metric you own rather than a constraint you work around: track load, flag saturation before it slows a pipeline, and help scale the interviewer pool as volume grows

### Ashby and Pipeline Integrity
- Own candidate data in Ashby — stages, tags, scorecards, written rationale — so the pipeline is trustworthy enough to make decisions from
- Build the checks rather than the cleanup: automated exception reports that surface missing feedback, stalled candidates, and inconsistent stage data before anyone notices manually
- Turn pipeline data into reporting hiring managers actually use — time-to-schedule, funnel conversion, interviewer load, offer outcomes

### Candidate Experience
- Be the person candidates remember, at every stage — clear, fast, and human
- Automate the prep, not the warmth: interviewer packets, candidate prep, and follow-ups that fire on the right trigger without anyone remembering to send them
- Own post-offer coordination and the handoff into onboarding

### On-sites and Events
- Run Superdays, candidate dinners, and networking events end to end — logistics, travel, comms, day-of execution

### Building Leverage
- Find the most repetitive work on the team and remove it — with automations, LLM workflows, Ashby’s API, or whatever gets there fastest
- Codify what our best recruiters do by hand into prompts, templates, and workflows the whole team can use
- Help us answer a question we can’t answer yet: which of our interview stages actually predict who succeeds here. We score every evaluative round 1–4 with written rationale, and nobody has tied those scores to on-the-job performance.

## What We’re Looking For
- 3+ years of experience in project management, recruiting operations, HR operations, or similar roles
- Fluent in an ATS (we use Ashby) and fast on unfamiliar tools
- You already use AI daily and have built something with it. A scheduling automation, a sourcing workflow, a script that cleans your own data, a prompt library your team relies on.
- Exacting attention to detail. You triple-check the time zone before you send the invite
- You treat inefficiency as a personal problem. When something breaks twice, you fix the cause instead of the instance
- Clear, direct writing — with candidates, with hiring managers, and in your Ashby notes
- High ownership. You close loops without being asked to

## Nice to Haves
- Experience at an early-stage company in AI or high-growth tech
- Hands-on with AI and automation tooling — Claude, Cursor, Clay, Zapier, ATS APIs, or whatever you’ve actually shipped with
- SQL, or comfort in a BI tool — you pull the numbers yourself instead of asking someone for them
- You’ve designed or improved an interview process, not just run one — rubrics, scorecards, interviewer calibration

## Compensation & Benefits
- Semi-annual performance bonus structure
- Generous equity grant vested over 4 years
- $10K housing bonus (if you live within 0.5 miles of our office)
- $1.5K monthly stipend for meals
- Free Equinox membership
- $200 monthly laundry reimbursement
- $200 monthly personal wellness reimbursement
- Health, Dental, Vision insurance

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