# Office & Operations Manager

**Company:** [NODA AI](https://hotfix.jobs/companies/noda-ai)
**Location:** Austin, TX
**Role:** Business Operations
**Experience:** 5+ years
**Skills:** Vendor Management, Facilities Management, Budget Management, Invoice Processing, Access Control, Visitor Management, Physical Security, Av Systems, Network Infrastructure, Hardware Installation, Inventory Management, Space Planning, Project Management, Facilities Management Software
**Posted:** 2026-09-02

> Owns workplace operations for NODA AI’s Austin office, including facilities, vendors, budgets, security, IT coordination, onboarding, and events. The role requires at least five years of relevant experience, strong operational judgment, and U.S. citizenship with the ability to obtain a security clearance.

## Job Description

## Responsibilities
- Own day-to-day operations and maintenance of the Austin office.
- Coordinate with building management on maintenance, access control, security systems, HVAC, and facilities matters.
- Manage office vendors, contracts, invoices, and performance.
- Coordinate with IT on network connectivity, hardware installation, AV systems, conference room technology, and infrastructure updates.
- Manage office access, badge systems, visitor management, and physical security protocols.
- Own office-supply procurement and inventory.
- Lead facilities improvement projects, including space planning, furniture changes, equipment upgrades, expansions, and build-outs.
- Partner with the Executive Assistant on employee events, team celebrations, all-hands logistics, and culture-building activities.
- Support new-hire onboarding logistics, including desk setup, equipment, access, and first-day readiness.
- Manage office budgets, track expenses, process invoices, and report facilities and vendor spend.
- Maintain office policies, procedures, emergency protocols, and vendor documentation.
- Support leadership and cross-functional operational initiatives.

## Required Qualifications
- 5+ years of experience in office management, facilities management, executive operations, or workplace operations.
- Experience managing vendor relationships, facilities contracts, and building coordination.
- Experience coordinating with IT on office infrastructure, AV systems, networks, and hardware.
- Experience supporting executive operations and partnering with an Executive Assistant or leadership team.
- Strong organizational, project-management, communication, and relationship-building skills.
- Experience managing budgets, invoices, and facilities-related expenses.
- Proactive, solutions-oriented, detail-oriented, resourceful, and calm under pressure.
- High discretion and professionalism when handling sensitive information.
- U.S. Citizenship and ability to obtain a security clearance.

## Preferred Qualifications
- Experience in defense technology, aerospace, government contracting, or another regulated environment.
- Familiarity with physical security systems, access control, and visitor management in secure environments.
- Experience coordinating employee events and all-hands meetings.
- Experience managing office expansions, relocations, or build-outs.
- Familiarity with facilities-management software or workplace-operations platforms.
- Experience in a dual facilities and executive-operations role.

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