# Operations Coordinator

**Company:** [Axle](https://hotfix.jobs/companies/axle)
**Location:** Bethesda, MD
**Role:** Business Operations
**Salary:** $60k – $65k/yr
**Experience:** 5+ years
**Skills:** Microsoft Outlook, Microsoft Teams, Microsoft Word, Excel, Calendar Management, Meeting Coordination, Project Coordination, Process Improvement, Sop Development, Records Management, Travel Coordination, Presentation Development
**Posted:** 2026-08-21

> Provides comprehensive calendar, communications, meeting, travel, and special-project support to senior executive leadership. The role requires five years of executive administrative experience, strong organizational judgment, process-improvement capability, and proficiency with Microsoft Office tools.

## Job Description

## Responsibilities
- Manage complex executive calendars, including scheduling, rescheduling, prioritization, conflict resolution, and calendar briefings.
- Coordinate internal and external meetings, conference rooms, virtual platforms, hybrid logistics, agendas, briefing materials, attendee lists, biographies, and supporting documentation.
- Draft, edit, and send executive correspondence; route inquiries and track timely follow-up.
- Maintain meeting intake processes, templates, tracking systems, minutes, summaries, action items, and follow-up activities.
- Accompany executives to meetings as requested and coordinate on-site transitions and last-minute schedule changes.
- Coordinate executive special projects, including plans, timelines, workgroups, presentations, spreadsheets, reports, dashboards, research, and status updates.
- Identify process improvements and develop SOPs, workflows, templates, guidance documents, and recurring-activity tracking systems.
- Build collaborative relationships across the organization and with external partners.
- Coordinate executive travel, itineraries, travel summaries, agendas, and related documentation.
- Maintain administrative files, electronic records, correspondence, databases, tracking systems, and records-retention activities.
- Develop spreadsheets to analyze operational data and create presentations, reports, and briefing books.

## Requirements
- Bachelor's degree in Business Administration, Public Administration, Communications, Healthcare Administration, or a related field preferred; four years of progressively responsible executive administrative support experience may substitute.
- Minimum five years supporting senior executives or executive leadership in a complex organizational environment.
- Experience managing competing priorities with minimal supervision and coordinating calendars involving numerous stakeholders.
- Experience preparing executive correspondence, meeting summaries, briefing materials, presentations, spreadsheets, reports, and tracking systems.
- Experience handling confidential information with sound judgment and discretion.
- Experience improving business processes and developing administrative procedures.
- Strong executive calendar management, communications, meeting coordination, prioritization, project coordination, relationship management, analytical, and problem-solving skills.
- Proficiency with Microsoft Outlook, Teams, Word, and Excel.

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