# Recruiting Operations Manager

**Company:** [Rillet](https://hotfix.jobs/companies/rillet)
**Location:** San Francisco, CA, New York, NY
**Role:** Recruiting
**Salary:** $150k – $180k/yr
**Skills:** Ashby, Slack, Claude, Cursor, Zapier, n8n, APIs, Scripting, Workflow Automation, Data Analytics
**Posted:** 2026-08-26

> Own and improve recruiting systems, workflows, data infrastructure, and automation at Rillet. The role suits a hands-on operator who can build practical tools, diagnose process issues, and drive adoption across the recruiting team.

## Job Description

## Responsibilities
- Own and continuously improve the systems, workflows, and infrastructure supporting recruiting.
- Partner with recruiters to identify friction, manual work, and unreliable data, then prioritize high-impact improvements.
- Build recruiting solutions, including Ashby workflows and automations, Slack bots, AI-powered tools, integrations, and lightweight internal applications.
- Diagnose root causes and redesign underlying processes when tooling alone is insufficient.
- Improve recruiting data quality and provide visibility into pipeline health, funnel performance, and process issues.
- Automate repetitive recruiter work while preserving tasks that benefit from human judgment.
- Own processes after launch by driving adoption, measuring effectiveness, and iterating as needed.
- Create scalable documentation to maintain healthy systems and processes as the company grows.
- Evaluate and implement recruiting technology, AI tools, and workflows.
- Build appropriately sized, flexible solutions for the company’s current stage and future growth.

## Requirements
- Hands-on ability to turn operational problems into workflows, automations, integrations, or tools.
- Strong judgment and systems thinking, including root-cause analysis, prioritization, and process improvement.
- Comfort experimenting with Claude, Cursor, Zapier, n8n, APIs, and scripts.
- Recruiter-first mindset and willingness to understand team workflows before designing solutions.
- Ability to own work from problem identification through implementation, adoption, and ongoing maintenance.
- Preference for simple, effective solutions and sound judgment about when not to automate.
- Ability to earn buy-in, navigate disagreement, and drive adoption without relying on authority.
- Highly organized, comfortable with speed and ambiguity, and skilled at creating maintainable documentation and processes.

## Compensation and Benefits
- Salary: $150,000–$180,000 annually.
- Meaningful equity.
- Competitive benefits supporting health, wellbeing, time away from work, family, and long-term financial goals.
- Team meals, events, and company gatherings.

## Similar jobs

- [Technical Recruiter](https://hotfix.jobs/jobs/c4126e06-08a8-46ed-bb1c-7f368469a07e) - Vapi - San Francisco, CA - $150k – $170k/yr
- [Technical Sourcer, AI](https://hotfix.jobs/jobs/079c867b-76c3-4704-9e57-4475323eee5e) - Perplexity - San Francisco, CA - $150k – $185k/yr
- [Technical Recruiter](https://hotfix.jobs/jobs/c45b4826-827f-4019-95f4-937d6dea3c96) - Mirage - New York, NY - $150k – $200k/yr
- [Recruiter, Technical GTM](https://hotfix.jobs/jobs/c2bfeedb-fecd-41d3-91d7-092fe6703095) - Crusoe - San Francisco, CA - $146k – $166k/yr
- [Recruiter, Engineering & Manufacturing](https://hotfix.jobs/jobs/f6bfef50-aa02-469e-b292-e25467df30bf) - Crusoe - San Francisco, CA - $146k – $166k/yr

**Apply:** https://hotfix.jobs/jobs/9c731998-1b1f-4f3d-81fe-2fc46b69f95f
**Canonical:** https://hotfix.jobs/jobs/9c731998-1b1f-4f3d-81fe-2fc46b69f95f