# Recruiting Coordination and Operations Specialist

**Company:** [Harvey](https://hotfix.jobs/companies/harvey)
**Location:** Chicago, IL
**Role:** Recruiting
**Salary:** $96k – $145k/yr
**Experience:** 2+ years
**Skills:** Ashby, Workday, ATS, HRIS, Recruiting Operations, Interview Coordination
**Posted:** 2026-07-06

> Support Harvey's recruiting by owning end-to-end interview coordination and executing operations in Ashby and Workday. Ensure smooth, compliant, data-accurate hiring processes while partnering with Talent, People Ops, and Finance teams. Requires 2+ years in recruiting coordination or operations.

## Job Description

## What You'll Do

**Recruiting Coordinator (candidate- and recruiter-facing)**
- Own end-to-end interview coordination for assigned roles, including scheduling across time zones, managing last-minute changes, and ensuring candidates and interviewers have clear, accurate information.
- Act as day-of “air traffic control” for onsites and virtual loops — monitoring schedules in real time, troubleshooting issues (no-shows, tech problems, late changes), and keeping recruiters and hiring managers informed.
- Prepare and distribute interview materials, agendas, and debrief logistics so interviewers are set up to run high-quality, consistent conversations.

**Recruiting Operations (systems- and process-focused)**
- Execute recruiting processes in Ashby and Workday with a high bar for data accuracy — creating and updating requisitions, moving candidates through stages, triggering approvals, and closing out hires and rejections on time.
- Maintain clean, audit-ready data in Ashby and Workday by enforcing required fields, QA-ing entries, and resolving discrepancies in partnership with Recruiting and People Operations.
- Run recurring operational workflows (e.g., offer approvals, background check initiation, onboarding handoff tasks) to ensure every hire flows smoothly from candidate to employee.

## What You Have
- 2+ years of experience in a recruiting coordination, recruiting operations, or similar talent operations role in a fast-paced environment.
- Hands-on experience with an ATS (ideally Ashby or a similar system) and an HRIS such as Workday, including creating requisitions, managing candidate pipelines, and processing hires.
- Strong organizational skills, with the ability to manage multiple concurrent interview loops, deadlines, and stakeholders without dropping details.
- Clear, professional written and verbal communication skills, with a focus on setting expectations and closing loops with candidates, recruiters, and hiring managers.
- Comfort making decisions in ambiguous situations, escalating when needed, and proactively suggesting process improvements based on what you see in the systems and day-to-day work.

## Compensation
$96,400 - $144,600 USD

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