# Recruiting Operations Coordinator

**Company:** [Vapi](https://hotfix.jobs/companies/vapi)
**Location:** San Francisco, CA
**Role:** Recruiting
**Salary:** $124k – $140k/yr
**Experience:** 4+ years
**Skills:** Ashby, Greenhouse, lever, applicant tracking systems, recruiting operations, interview scheduling, recruiting analytics, Workflow Automation, Process Improvement, employer branding
**Posted:** 2026-08-13

> Own recruiting logistics, ATS data quality, reporting, and process improvement for a fast-growing AI company. The role requires 4+ years of recruiting coordination or operations experience, strong organizational and communication skills, and comfort building scalable systems.

## Job Description

## Responsibilities

### First 30 Days
- Own interview scheduling for assigned searches, coordinating complex calendars across multiple time zones.
- Serve as the primary point of contact for candidate logistics.
- Maintain exceptional data quality in Ashby.
- Learn recruiting workflows and identify friction points.

### First 60 Days
- Own candidate logistics end-to-end, including interview scheduling, travel, onsite coordination, interview preparation, and offer-to-onboarding handoffs.
- Facilitate debriefs and keep interview feedback moving.
- Improve at least one recruiting workflow, SOP, or operational process.
- Partner with recruiters and leadership on reporting for pipeline health, interviewer utilization, funnel conversion, and time-to-fill.

### First 90 Days
- Own a recruiting dashboard or operational metric used by leadership.
- Support recruiting events, employer branding initiatives, and other talent programs.
- Help build scalable recruiting systems that improve speed, consistency, and candidate experience.
- Proactively identify problems before they become bottlenecks.

## Requirements

- 4+ years of experience in Recruiting Coordination or Recruiting Operations, ideally in high-growth technology companies.
- Experience supporting fast-moving recruiting teams with multiple concurrent searches and competing priorities.
- Deep ATS experience; Ashby preferred, with Greenhouse or Lever also welcomed.
- Strong understanding of data quality, workflows, and recruiting operations.
- Exceptional organizational skills and attention to detail.
- Excellent written and verbal communication skills.
- High agency and a proactive approach to fixing broken processes.
- Systems mindset, including an interest in automation, simplification, and process improvement.
- Comfort working with ambiguity and evolving priorities.
- Discretion and professionalism when handling confidential candidate, compensation, and company information.

## Compensation and Benefits

- Competitive salary and equity ownership.
- Medical, dental, and vision coverage.
- Flexible time off.
- Quarterly off-sites and team events.
- Catered meals, transportation, gym access, and a **$10,000 annual learning and development budget**.

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