# Recruiting Coordinator

**Company:** [Fireworks AI](https://hotfix.jobs/companies/fireworks-ai)
**Location:** San Mateo, CA
**Role:** Recruiting
**Salary:** $89k – $100k/yr
**Skills:** Ats Systems, Ashby, Calendar Management, Interview Scheduling, Technical Recruiting, Coding Exercises, Take-Home Challenges, Technical Screening, System Design, Data Accuracy
**Posted:** 2026-08-20

> Coordinates end-to-end interviews, candidate communications, onsite logistics, and ATS operations while partnering with recruiters and hiring teams. The role requires at least two years of scheduling or ATS experience, strong organization, responsiveness, and familiarity with technical recruiting processes.

## Job Description

## Responsibilities
- Own end-to-end interview scheduling for all roles, including technical rounds and take-home assignments.
- Serve as the primary candidate point of contact with clear, timely communication.
- Lead onsite interview logistics, including room setup, interviewer preparation, and candidate hosting.
- Monitor candidate and interviewer communications and act quickly to keep processes moving.
- Maintain accurate ATS data, including status updates, tagging, documentation, and requisition cleanup.
- Support compliance, data accuracy, and consistent record keeping.
- Create and update process guides, checklists, and templates.
- Partner with recruiters to streamline workflows and improve recruiting operations.
- Assist with logistics, materials, and follow-ups for recruiting events.
- Collaborate with hiring managers and interviewers to ensure alignment and readiness.
- Support additional recruiting and people operations tasks as needed.

## Requirements
- At least 2 years of experience with scheduling tools, calendar management, or ATS systems; Ashby experience is preferred.
- Experience supporting technical recruiting processes.
- Familiarity with coding exercises, take-home challenges, technical screens, and system design interviews.
- Strong attention to detail, organization, communication, responsiveness, and proactive problem-solving.

## Benefits
- Opportunity to solve challenging problems in AI infrastructure, including low-latency inference and scalable model serving.
- Work with advanced technology affecting how businesses and developers use AI globally.
- High ownership and direct impact in a fast-growing environment.
- Collaboration with experienced engineers and AI researchers.

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