# Grants Management Specialist

**Company:** [Axle](https://hotfix.jobs/companies/axle)
**Location:** Bethesda, MD
**Role:** Finance & Accounting
**Salary:** $70k – $80k/yr
**Experience:** 5+ years
**Skills:** federal grants management, nih grants policy statement, era commons, impac ii, sf-424, modular budgets, indirect cost calculations, human subjects regulations, iacuc, irb, sam/uei, federal financial reports, single audit, budget reconciliation, notice of award
**Posted:** 2026-08-10

> Supports NIH grants management staff across the pre-award and post-award lifecycle, including application validation, budget analysis, compliance review, award preparation, financial monitoring, and closeout. Requires a bachelor's degree and 5+ years of federal grants experience, with NIH experience preferred.

## Job Description

## Responsibilities
- Support NIH Grants Management Specialists with high-volume technical and administrative tasks across the pre-award and post-award grants lifecycle.
- Draft FOA templates and administrative sections, and maintain FOA publication tracking and clearance workflows.
- Monitor the eRA Commons receipt queue and validate application completeness, forms, page limits, and required attachments.
- Perform mathematical and consistency checks between SF-424 materials and budget justifications.
- Prepare budget comparison worksheets, cost-analysis summaries, compliance checklists, risk and due-diligence materials, JIT summaries, correspondence, routing memos, and draft Notice of Award packages.
- Track JIT requests and validate JIT materials.
- Maintain shared mailbox triage logs and NIH tracking-system records under supervision.
- Reconcile budgets against awarded amounts and prepare monthly or quarterly financial status summaries.
- Track Federal Financial Report submissions and flag delinquent reports.
- Review progress reports, other support, no-cost extension requests, and prior approval requests for completeness and policy issues.
- Prepare issue logs, recommendation memos, administrative amendment documentation, closeout packages, archive packages, and weekly status reports.
- Escalate issues that could materially affect award timing or compliance.
- Participate in monthly performance review meetings with Grants Management Specialist leadership.

## Requirements
- Bachelor's degree required; master's degree preferred.
- 5+ years of federal grants experience; NIH experience preferred.
- 3+ years of finance or accounting experience preferred.
- Proficiency with SF-424, modular budgets, and indirect cost calculations.
- Knowledge of the NIH Grants Policy Statement, human subjects regulations, and audit reporting.
- Experience with eRA Commons and IMPAC II.
- Ability to review assurances, registrations, audit summaries, award documentation, financial reports, and closeout materials.

## Compensation & Benefits
- Base compensation: $70,000-$80,000 USD.
- 100% medical, dental, and vision coverage for employees.
- Paid time off and paid holidays.
- 401(k) match up to 5%.
- Educational benefits for career growth.
- Employee referral bonus.
- Flexible spending accounts for healthcare, parking, dependent care, and transportation.

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