# Accounts Payable & Expense Specialist

**Company:** [Launchdarkly](https://hotfix.jobs/companies/launchdarkly)
**Location:** Unspecified
**Role:** Finance & Accounting
**Experience:** 3+ years
**Skills:** Accounts Payable, Expense Management, ERP Systems, NetSuite, Zip, Ramp, Excel, Google Sheets, Invoice Processing, Reconciliations, General Ledger, User Acceptance Testing, AI Automation, Internal Controls, Procurement
**Posted:** 2026-09-08

> Processes vendor invoices and employee expenses, ensuring accurate coding, approvals, reimbursements, reconciliations, and audit-ready records. Requires a bachelor’s degree preferred and 3+ years of accounts payable or related finance operations experience, with ERP and expense-management proficiency.

## Job Description

## Responsibilities
- Process and record vendor invoices accurately and timely, validating documentation, vendor details, payment terms, and approvals.
- Review invoices and employee expenses for appropriate general ledger, department, project, entity, and expense coding.
- Route invoices through approval workflows and follow up on outstanding approvals.
- Review employee expense reports for completeness, business purpose, policy compliance, receipts, and coding before reimbursement.
- Identify and resolve exceptions, duplicate submissions, missing documentation, and potential policy violations.
- Coordinate with Procurement and stakeholders to confirm purchase orders, contracts, receiving information, and supporting documentation.
- Respond to vendor and employee inquiries about invoice status, payments, expense submissions, reimbursements, and policies.
- Support payment runs, reconcile open items, and investigate aged or unusual balances.
- Maintain records and documentation for audit readiness, internal controls, and policy compliance.
- Participate in accounts payable and expense system implementations, testing, data validation, user acceptance testing, and change management.
- Improve workflows, controls, documentation, standardization, and automation, including AI-enabled finance operations.
- Prepare reports and metrics on invoice processing, approval aging, expense compliance, payment status, and process performance.
- Collaborate on accounting operations and finance projects.

## Requirements
- Bachelor’s degree or higher in Accounting, Finance, Business, or a related field preferred.
- 3+ years of experience in accounts payable, employee expense administration, accounting operations, or a similar finance role.
- Experience processing vendor invoices and employee expense reports in a multi-entity or fast-paced environment.
- Working knowledge of accounts payable controls, invoice approval workflows, expense policies, and basic accounting principles.
- Experience with an ERP system and expense management or accounts payable automation tools.
- Strong attention to detail and accuracy.
- Ability to manage competing priorities, meet deadlines, and follow through on open items.
- Strong analytical and problem-solving skills, including researching discrepancies and resolving exceptions.
- Excellent written and verbal communication skills and a customer-service mindset.
- Proficiency with Excel or Google Sheets.
- Ability to handle confidential financial and employee information discreetly.

## Nice-to-Haves
- NetSuite experience.
- Experience with PTP tools such as Zip or Ramp.
- Experience preparing reconciliations and operational reports.
- Comfort with system implementation, testing, and continuous improvement initiatives.
- Interest in applying automation and AI to finance processes while maintaining appropriate review and control standards.

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