# Senior Recruiting Coordinator

**Company:** [Shield AI](https://hotfix.jobs/companies/shield-ai)
**Location:** London, United Kingdom
**Role:** Recruiting
**Salary:** £48k – £72k/yr
**Experience:** 5+ years
**Skills:** Applicant Tracking Systems, Interview Scheduling, Calendar Management, Travel Coordination, Recruiting Operations, Scheduling Tools, Project Coordination, Data Integrity, Process Improvement, Standard Operating Procedures, Recruiting Metrics, Visa Documentation
**Posted:** 2026-08-27

> Senior recruiting coordinator supporting complex global interview scheduling, candidate travel, and Talent Acquisition operations across EMEA. The role requires at least five years of recruiting coordination experience, strong ATS and logistics expertise, and excellent judgment, organization, and communication skills.

## Job Description

## Responsibilities

### Interview Coordination
- Independently manage high-volume, complex interview scheduling across countries, time zones, and stakeholder groups.
- Coordinate complex calendars for candidates, interview panels, hiring managers, executives, and other stakeholders.
- Arrange virtual and in-person, multi-stage, and multi-day interviews.
- Anticipate scheduling constraints, resolve last-minute changes, and minimize hiring-process delays.
- Prepare accurate interview confirmations, calendar invitations, schedules, and supporting materials.
- Maintain accurate interview details and candidate activity in Talent Acquisition systems.
- Advise recruiters and hiring teams on coordination practices for complex or business-critical searches.

### Candidate Travel and Logistics
- Coordinate domestic and international candidate travel, including flights, accommodations, ground transportation, itineraries, changes, cancellations, and disruptions.
- Ensure arrangements comply with travel policies and budget guidelines.
- Partner with internal stakeholders and external vendors to resolve logistical issues.
- Improve candidate travel processes, documentation, and operational consistency.

### Candidate Experience
- Serve as a primary candidate contact throughout the interview process.
- Provide timely, proactive, professional, and high-touch communication across countries and time zones.
- Anticipate candidate questions and address logistical issues.
- Support sensitive, confidential, executive, and business-critical searches with discretion.

### Recruiting Operations
- Maintain complete, accurate, and timely candidate and interview data in Applicant Tracking Systems and Talent Acquisition tools.
- Support recruiting metrics, reporting, audits, and operational tracking.
- Identify and implement improvements to scheduling, travel, documentation, workflows, and coordination processes.
- Develop recruiting coordination resources, templates, documentation, and standard operating procedures.
- Support tool and process adoption across Talent Acquisition.
- Provide guidance and mentorship to recruiting coordinators and Talent Acquisition team members.
- Collaborate with Talent Acquisition, PX, Finance, hiring teams, and other business partners on hiring initiatives and special projects.

## Requirements
- 5+ years of experience in recruiting coordination, Talent Acquisition operations, HR/PX operations, or a related role, including independent management of complex recruiting logistics.
- Experience coordinating high-volume interview schedules across countries, time zones, and seniority levels.
- Experience managing complex calendars involving candidates, hiring managers, executives, and cross-functional stakeholders.
- Experience coordinating domestic and international candidate travel, including flights, accommodations, ground transportation, itinerary changes, and disruptions.
- Working knowledge of Applicant Tracking Systems, scheduling tools, and workplace productivity and collaboration platforms.
- Strong prioritization, problem-solving, organizational, project coordination, communication, judgment, discretion, and attention-to-detail skills.
- Ability to maintain data accuracy and work effectively in a fast-paced, high-growth environment with changing priorities.
- Ability to collaborate with globally distributed teams and support EMEA business hours as required.

## Nice-to-Haves
- 7+ years of recruiting coordination or Talent Acquisition operations experience.
- Experience in a high-growth technology, aerospace, defense, engineering, or similarly complex organization.
- Experience serving as a subject matter expert or senior resource in interview coordination, candidate logistics, or recruiting operations.
- Experience supporting executive, highly specialized, high-volume, or business-critical hiring.
- Experience improving recruiting coordination workflows and developing scalable procedures, templates, and documentation.
- Experience supporting recruiting across multiple EMEA countries and navigating regional differences.
- Familiarity with international travel requirements, visa documentation, and corporate travel policies.
- Experience with recruiting metrics, reporting, data integrity, and operational tracking.
- Experience onboarding, mentoring, or guiding recruiting coordinators or Talent Acquisition team members.
- Experience with modern Applicant Tracking Systems and recruiting technology ecosystems.
- European language proficiency.

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