# Administrative Business Partner

**Company:** [Palantir](https://hotfix.jobs/companies/palantir)
**Location:** New York, NY
**Role:** Business Operations
**Skills:** Microsoft Outlook, Excel, Microsoft Word, Microsoft Powerpoint, Microsoft Teams, Calendar Management, Travel Coordination, Expense Reporting, Onboarding Coordination, Event Planning
**Posted:** 2026-06-18

> Provide high-level administrative support to ShipOS workstream leads at Palantir, managing calendars, travel, onboarding, and coordination with Navy stakeholders in a hybrid environment.

## Job Description

## Core Responsibilities
- Own calendar management and deconfliction across multiple workstream leads — onsites, supplier visits, internal syncs, and Navy stakeholder meetings
- Schedule and track supplier engagements end-to-end: who's rolling on and off, when they're available, and which team member is covering each slot
- Drive the weekly update process — gather inputs from leads, write the narrative, make it look sharp, and distribute to the broader team
- Chase follow-ups and action items so leads don't have to
- Manage onboarding logistics: track hard badge and laptop requests and follow up on access issues until they're resolved
- Book domestic travel arrangements and process expense reports
- Help plan and support team events and external gatherings
- Work autonomously and in close collaboration with teammates, government counterparts, and external partners
- Manage team calendars, prioritizing conflicting meeting requests, navigating team travel and out of office restrictions
- Arrange business and other travel itineraries for core team events and members (includes coordinating team travel, tracking who is going onsite, calendaring, conference room bookings)
- Support in-office customer visits and any on-site customer events (includes reserving of conference rooms, catering requests, badging, communications, scheduling, and more)
- Support external event planning and coordination
- Maintain records of business and personal transactions and submit expense reports for key team members
- Handle various matters with discretion and diplomacy (making reservations, running errands, scheduling appointments, completing paperwork, property upkeep, communicating with vendors, etc.)
- On & off-boarding new joiners (includes tracking and scheduling of 30/60/90 process, citizenship verification and customer badging process, adding new joiners to team wide meetings and calendar events)
- Maintain on-boarding resources and team documentation

## What We Value
- Move fast and close loops — don't let things fall through the cracks
- Strong written communication; own a weekly update without heavy editing
- Organized and proactive — surface blockers before they become problems
- High sense of urgency and ability to reprioritize on the fly in a fast-moving environment
- Thoughtful, tactful, and discreet — interacting with Navy officials, shipbuilders, and senior leadership
- Comfortable in ambiguity

## What We Require
- Previous administrative, operations, or coordination experience
- Excellent digital literacy, including proficiency with Microsoft products (Outlook, Excel, Word, PowerPoint, Teams)
- Strong written communication skills
- U.S. citizenship required (program operates in classified and government-sensitive environments)

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