# Real Estate Program Coordinator

**Company:** [Anthropic](https://hotfix.jobs/companies/anthropic)
**Location:** San Francisco, CA
**Role:** Business Operations
**Salary:** $185k – $185k/yr
**Experience:** 5+ years
**Skills:** Airtable, Google Sheets, Google Docs, Purchase Order Management, Invoice Processing, Accounts Payable Coordination, Letter Of Credit Management, Real Estate Transaction Coordination, Vendor Management, Cross-Functional Communication
**Posted:** 2026-06-17

> Individual contributor role supporting the Global Head of Real Estate & Workplace by managing end-to-end execution of new office setups, Letters of Credit, rent payments, and broker coordination across a growing global portfolio. Requires strong organization, Airtable proficiency, and experience with commercial real estate transactions.

## Job Description

## Key responsibilities

### New Office Setup & Transaction Execution
- Own the work of setting up new offices end-to-end, including initial security deposit and first-month rent wire transfers in partnership with Finance, Accounts Payable, and local brokers.
- Manage end-to-end execution of Letters of Credit, including intake forms, supporting documentation, signature collection; review checkpoints with Accounts Payable and the Head of Real Estate before submission.
- Track required documentation for international transactions (Articles of Incorporation, Company Tax IDs, Powers of Attorney, passports, banking details) and coordinate with Legal to source missing items.
- Maintain real-time status of all open transactions and provide weekly updates to the Head of Real Estate and broker partners.

### Ongoing Rent & AP Operations
- Partner with Accounts Payable to set up purchase orders for monthly rent payments across the portfolio, ensuring accurate amounts, terms, and lease references.
- Process and reconcile vendor invoices for rent, TI reimbursements, capital contributions, and broker fees; partner with AP and Corp Accounting on processing and follow-through.
- Update and reissue POs as leases are amended, renewed, or escalated.

### Broker & Portfolio Triage
- Serve as the day-to-day operational point of contact for the broker team, triaging incoming activity, requests, and updates across the global portfolio.
- Surface decisions needed from the Head of Real Estate, and keep the team focused on what matters most each week.
- Track action items, follow-ups, and open questions across every active broker workstream so nothing falls through the cracks.
- Build and maintain the Real Estate pipeline tracker in Airtable, including views, automations, versioning, and stakeholder-facing reporting.
- Track required documentation across the portfolio (executed leases, amendments, LOIs, NDAs) and ensure executed copies are filed and circulated to relevant partners.

### Cross-Functional Coordination & Communication
- Draft communications and support delivery of the Workplace All-Hands, Real Estate Roadmap meetings and similar updates related to real estate transactions and milestones.
- Document and maintain standard operating procedures for recurring workstreams (deposits, LoCs, PO setup, doc tracking) so that processes scale as the portfolio grows.
- Surface risks, blockers, and decision points to the Head of Real Estate clearly and early, with proposed paths forward.

## Minimum qualifications
- Experience in corporate real estate operations, real estate program coordination, executive support to a real estate leader, or a closely adjacent operations role.
- Hold a Bachelor's degree, or equivalent professional experience.
- Have hands-on experience coordinating commercial real estate transactions, including wire transfers, security deposits, Letters of Credit, and PO/invoice workflows.
- Are highly organized and detail-obsessed, with a track record of managing many concurrent workstreams across time zones without dropping balls.
- Have strong written communication skills and can produce clear, concise status updates and stakeholder communications.
- Are proficient in Google Sheets/Docs, Airtable (or comparable database/no-code tools), and basic financial workflow tools.
- Are comfortable partnering with Finance, AP, Legal, and external vendors and brokers, and can hold cross-functional partners accountable to deadlines diplomatically.
- Have experience working in high-growth environments where processes are being built in real time.

## Preferred qualifications
- Have 5+ years of relevant experience
- Have experience supporting global real estate portfolios across multiple countries.
- Have experience setting up POs, processing vendor invoices, and partnering closely with AP and corporate accounting teams.
- Have experience supporting software implementations.
- Have experience at high-growth technology companies scaling from 500-5,000+ employees.

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