# Payroll Associate

**Company:** [Prompt Health](https://hotfix.jobs/companies/prompt-health)
**Location:** Remote
**Role:** Other
**Salary:** $73k – $83k/yr
**Experience:** 5+ years
**Skills:** Payroll Processing, Multi-State Payroll, Payroll Tax Compliance, Rippling, Google Sheets, Payroll Registrations, Payroll Auditing, Payroll Reporting
**Posted:** 2026-07-16

> Part-time Payroll Associate responsible for end-to-end payroll processing, multi-state tax registrations, Rippling administration, data integrity, and employee payroll inquiries for a healthcare SaaS company and its subsidiaries. Requires 5+ years dedicated payroll experience.

## Job Description

## Key Responsibilities
- Own and manage the flawless execution of all regular and off-cycle payroll runs for Prompt and all of its subsidiaries, ensuring 100% accuracy and timely distribution.
- Actively manage, establish, and maintain payroll tax registrations across all federal, state, and local jurisdictions.
- Serve as the hands-on primary administrator for our payroll software (Rippling), maintaining backend configuration and ensuring system data matches financial realities.
- Input, audit, and maintain precise employee payroll data (including hours, deductions, bonuses, garnishments, and tax withholdings) across all systems.
- Monitor the payroll inbox to directly troubleshoot and resolve employee inquiries strictly regarding paychecks, taxes, direct deposits, and deductions.
- Generate standard and ad-hoc payroll reports to support accounting reconciliation and leadership compliance reviews.
- Securely organize and maintain highly confidential payroll documents, records, and files in strict compliance with retention laws.

## Requirements
- 5+ years of dedicated, end-to-end payroll processing experience (7+ years strongly preferred).
- Deep, proven expertise in managing multi-state payroll, payroll tax compliance, and entity registrations across multiple jurisdictions.
- Advanced, hands-on administrative proficiency with modern payroll software, with a strong preference for Rippling.
- Experience operating as the sole or primary payroll owner for an organization and its subsidiaries.
- Exceptional organizational skills with the absolute ability to manage multiple tasks, prioritize effectively, and meet strict payroll deadlines.
- Comfortable managing and navigating payroll software systems and tools, with strong Google Sheets skills for data reporting and analysis.
- Excellent written and verbal communication skills, with the ability to interact professionally and discreetly with employees at all levels of the organization.
- A proactive, resourceful mindset with the ability to troubleshoot and resolve system or data issues independently.
- A strict commitment to handling highly sensitive financial and employee information with utmost discretion and integrity.
- Thrives in a fast-paced, dynamic environment and is open to taking on new administrative challenges and responsibilities.
- A team player who works effectively across internal departments and alongside external vendors.

## Perks
- Competitive salaries
- Remote/hybrid environment
- Potential equity compensation for outstanding performance
- Flexible PTO
- Company-wide sponsored lunches
- Company paid disability and life insurance benefits
- Company paid family and medical leave
- Medical, dental, and vision insurance benefits
- Discounted pet insurance
- FSA/DCA and commuter benefits
- 401k
- Complimentary subscription to digital fitness classes and wellness content
- Recovery suite at HQ – includes a cold plunge, sauna, and shower

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