# Subcontracts Manager, Public Sector

**Company:** [Scale AI](https://hotfix.jobs/companies/scale-ai)
**Location:** Washington, DC
**Role:** Technical Program Management
**Salary:** $166k – $249k/yr
**Experience:** 5+ years
**Skills:** Program Management, Subcontractor Management, Integrated Master Schedule, Work Breakdown Structure, Statements Of Work, Systems Integration, Program Planning, Risk Management, Far/Dfars, AI/ML, APIs, Data Pipelines, Security Requirements, Invoice Management, Top Secret Clearance
**Posted:** 2026-08-24

> Manages subcontractor relationships and execution for complex Public Sector programs, integrating external deliverables into technical plans and schedules. The role requires 5+ years of program or subcontract management experience, strong systems integration fluency, and an active Top Secret clearance.

## Job Description

## Responsibilities
- Own day-to-day relationships with subcontractors supporting large Public Sector programs, including defense primes and specialized technical partners.
- Ensure subcontractor scopes, interfaces, deliverables, dependencies, and acceptance criteria align with the overall technical solution.
- Translate prime contract milestones and requirements into subcontractor deliverables and timelines.
- Integrate subcontractor activities into the Integrated Master Schedule (IMS) and identify dependencies, risks, and schedule impacts.
- Hold subcontractors accountable for scope, timelines, deliverables, status reporting, and corrective actions.
- Establish operating cadences covering status reviews, action tracking, risk management, decision logs, and escalations.
- Drive resolution of technical and programmatic blockers across internal teams, subcontractors, customers, and external stakeholders.
- Lead subcontractor onboarding, including program context, systems access, security requirements, documentation, and operating processes.
- Coordinate flow-down and tracking of security, access, compliance, and program requirements.
- Manage administrative workflows such as invoices, billing questions, documentation requests, staffing changes, and access issues.
- Provide program managers with visibility into subcontractor performance and proactively escalate risks.
- Build productive relationships while maintaining accountability for execution.

## Requirements
- Active Top Secret clearance.
- 5+ years of experience in program management, technical program management, subcontractor management, defense acquisition, systems integration, or a related field.
- Experience managing external organizations against defined scope, schedules, milestones, and deliverables.
- Experience with Integrated Master Schedules, Work Breakdown Structures, Statements of Work, deliverable tracking, and formal program reviews.
- Strong technical acumen across software, systems integration, interfaces, dependencies, and technical program plans.
- Experience managing integrated program plans with multiple teams, workstreams, and external dependencies.
- Ability to influence organizations outside of a direct reporting chain and hold external partners accountable.
- Excellent written and verbal communication skills.
- Strong organizational skills and attention to detail across commitments, documentation, financial workflows, and schedule management.
- High ownership and a record of proactively identifying and resolving risks.
- Willingness to work onsite in the Washington, DC area as required and travel to subcontractor facilities.

## Nice-to-Haves
- Experience with major defense prime contractors or traditional defense primes.
- Experience supporting Department of Defense or Intelligence Community contracts.
- Familiarity with government contracting structures, subcontract administration, FAR/DFARS requirements, and flow-down obligations.
- Experience managing technically complex software, AI/ML, data, or systems integration subcontractors.
- Familiarity with AI/ML systems, generative AI, agentic workflows, APIs, data pipelines, and modern software architectures.
- Experience supporting classified programs and coordinating security requirements, personnel access, and secure environments.
- Familiarity with subcontractor invoicing, cost tracking, forecasting, and financial reconciliation.
- Domain knowledge related to homeland layered defense.

## Compensation and Benefits
- Base salary range: **$166,400–$249,000 USD**.
- Compensation may include base salary, equity, and benefits; final compensation depends on location, skills, experience, qualifications, interview performance, and education or training.
- Benefits include health, dental, and vision coverage, retirement benefits, a learning and development stipend, generous PTO, and potentially a commuter stipend.

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