# Executive Operations Partner

**Company:** [Factory AI](https://hotfix.jobs/companies/factory-ai)
**Location:** San Francisco, CA
**Role:** Business Operations
**Skills:** Slack, Notion, Salesforce, ramp, crm systems
**Posted:** 2026-07-15

> Serve as the right-hand strategic partner and force multiplier to company leadership, owning calendars, travel, meeting prep, stakeholder communications, and operational processes in a fast-scaling Series C startup. Requires extreme organization, proactivity, high responsiveness, and comfort with ambiguity.

## Job Description

## How You'll Operate

**Force Multiplier for Leadership:** Act as a strategic partner to the leadership team. Build a strong understanding of the business and apply sound judgment to keep priorities moving forward. Handle competing requests so leaders stay focused on the highest-impact decisions.

**Operational Excellence:** Own core competencies for each leader: calendars, travel, meeting prep, expenses, and logistics. Spot friction early, triage issues and stand up new processes as the company scales, raising the bar on how the company operates day to day.

**Connective Tissue:** Build rapport with peers across the company, keeping an ear to the ground and acting as a trusted confidante. Act as a gate opener, not a gatekeeper: teams know they can come to you, and leaders stay accessible.

**Ownership Mindset:** Own end-to-end interactions with candidates, customers, investors, and board members, ensuring communications are prompt and polished and in-person experiences are well-prepared. When issues arise, come with a recommendation and ask for alignment, not answers.

## What You’ll Bring

- Extremely organized and accountable; skilled at managing multiple competing priorities.
- Proactive — identify gaps, conflicts, and risks before they become issues.
- Highly responsive; comfortable with regular text communication and quick decision-making.
- Detail-oriented with exceptional accuracy and follow-through.
- Tech-savvy with proficiency in Slack, Notion, CRM systems (e.g., Salesforce), Ramp, and other productivity tools.
- A confident communicator who represents revenue and operational leadership with professionalism and discretion.
- Flexible with working hours to support business needs, customer schedules, and executive cadences.
- Comfortable with ambiguity, autonomy, and scaling systems in a startup environment.

## Nice to Have

- Prior experience supporting C-level executives or founders.
- Startup, tech, or AI industry exposure.
- Experience at Series B, Series C, or growth-stage companies.
- Experience coordinating offsites, SKOs, or large customer-facing events.

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