# Executive Business Partner, Engineering

**Company:** [Tailscale](https://hotfix.jobs/companies/tailscale)
**Location:** Remote
**Role:** Business Operations
**Salary:** $104k – $156k/yr
**Skills:** Google Workspace, Notion, Slack, Zoom, Jira, calendar management, Project Management, budget planning, headcount planning, Workflow Automation, ai productivity tools, Executive Communication, travel coordination, expense reporting, Cross-Functional Coordination
**Posted:** 2026-08-12

> Supports the VP of Engineering as a trusted operational partner, managing executive priorities, complex scheduling, cross-functional coordination, planning, travel, and process improvement. The role requires significant executive-support experience in a fast-paced technology environment, strong judgment, and excellent organizational and communication skills.

## Job Description

## Responsibilities

### Executive Partnership
- Partner closely with the VP of Engineering to maximize effectiveness and protect their time by managing calendars, requests, and conflicts.
- Build an understanding of executive priorities, organizational goals, and business context to identify opportunities and risks.
- Anticipate needs, solve problems independently, and act as a trusted extension of the executive with sound judgment and discretion.

### Executive Operations
- Manage complex calendars across multiple time zones and optimize executive time.
- Prepare meeting agendas, briefing documents, attendee coordination, and follow-up actions.
- Coordinate recurring department meetings, planning sessions, offsites, and events.
- Track commitments, decisions, action items, and cross-functional dependencies.
- Prepare presentations, communications, spreadsheets, reports, and briefing materials.
- Prepare executives for board meetings, customer meetings, leadership presentations, conferences, and speaking engagements.
- Coordinate work with the Chief of Staff to the CTO.

### Cross-Functional Coordination
- Partner with leaders across Engineering, Product, Design, People, Finance, Legal, Marketing, IT, and Operations.
- Coordinate executive priorities and build trusted relationships across the company.
- Collaborate with other Executive Assistants.

### Project and Program Management
- Support headcount planning and department budgets.
- Support the executive performance review process.
- Identify inefficiencies and implement scalable administrative and operational processes.
- Build and operate repeatable systems that improve organizational effectiveness.

### Travel and Logistics
- Coordinate complex domestic and international travel, including itineraries, accommodations, visas, transportation, and contingency planning.
- Manage executive expense reporting.
- Coordinate department offsites, team gatherings, planning sessions, and company events.

### Continuous Improvement
- Evaluate executive workflows and identify efficiency improvements.
- Use AI-powered and modern productivity tools to automate repetitive work.
- Recommend and implement processes that improve collaboration.

## Requirements
- Significant experience supporting VP- or C-level executives in a fast-paced technology company.
- Experience supporting Engineering, Product, Design, or other highly technical organizations.
- Experience with Google Suite, Notion, Slack, Zoom, and Jira.
- Ability to operate independently with minimal direction in rapidly changing environments.
- Exceptional organizational and project management skills.
- Outstanding written and verbal communication skills.
- Strong business judgment, discretion, and escalation awareness.
- Ability to anticipate executive needs and proactively remove obstacles.
- Excellent attention to detail while maintaining broader business perspective.
- Experience coordinating complex cross-functional projects involving senior stakeholders.
- High emotional intelligence and ability to build trusted relationships.
- Comfort navigating ambiguity and adapting as priorities evolve.
- Strong systems thinking and continuous improvement mindset.
- Absolute integrity when handling confidential information.
- Comfortable working asynchronously in a globally distributed remote organization.
- Collaborative, humble approach and willingness to help where needed.

## Nice to Have
- Experience in a high-growth SaaS, infrastructure software, developer tools, or security company.
- Experience supporting distributed global organizations.
- Experience planning executive offsites, leadership retreats, and company events.
- Experience implementing workflow automation or using AI tools to improve productivity.
- Experience supporting executive communications, board preparation, or company planning.

## Compensation and Benefits
- Base salary range: **$104,000–$156,000 USD**.
- Compensation includes base salary, equity, and comprehensive benefits; individual offers vary by experience and skills.
- Inclusive and flexible work environment.
- Health, vision, dental, and other group benefits with no waiting period.
- Remote-first work environment and corporate coworking program.
- Employer-funded retirement contributions.

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