# Recruiting Coordinator

**Company:** [Fluidstack](https://hotfix.jobs/companies/fluidstack)
**Location:** New York, NY, San Francisco, CA, Austin, TX
**Role:** Recruiting
**Salary:** $100k – $125k/yr
**Experience:** 1+ years
**Skills:** Greenhouse, Ashby, ATS, Scheduling Tools, Recruiting Coordination, Organizational Skills, Communication Skills
**Posted:** 2026-04-20

> Coordinates end-to-end interview scheduling, manages candidate experiences, maintains ATS data integrity, and supports talent acquisition operations in a fast-paced startup. Requires 1-2+ years experience, exceptional organization, and ATS familiarity.

## Job Description

## Key Responsibilities
- Own interview coordination end-to-end: Schedule and manage complex, multi-stakeholder interviews across virtual and in-person formats, time zones, and roles - with zero dropped balls.
- Deliver a white-glove candidate experience: Serve as the primary point of contact for candidates throughout the interview process, ensuring every touchpoint is responsive, clear, and reflects Fluidstack’s standards.
- Keep the machine running: Proactively anticipate and resolve scheduling conflicts, logistical issues, and process bottlenecks before they become problems.
- Maintain data integrity: Own accurate, up-to-date candidate records and workflow tracking in the ATS. Clean data is non-negotiable - it drives the decisions that matter.
- Support the TA team operationally: Partner with TA Partners and Sourcers on administrative and operational tasks that keep pipelines healthy and hiring moving at pace.
- Identify and improve: Spot friction in the process, flag it, and help build better workflows. Leave every system you touch better than you found it.

## Focus/What We Value
- Flawless execution: You sweat the details, run a tight process, and take pride in getting it right every time.
- Speed and ownership: You move fast, stay ahead of problems, and take full accountability for your work.
- Candidate-first mindset: You understand that every candidate interaction shapes how people perceive Fluidstack.
- Builder mentality: You create structure where none exists, document what you learn, and leave the function better than you found it.
- Low ego, high curiosity: You value continuous learning over being right.
- Clear communication: You write and speak with precision.

## Requirements
- 1–2+ years of recruiting coordination, administrative, or operations experience - ideally in a fast-paced tech or startup environment.
- Exceptional organizational skills - you can manage high volumes of moving parts across multiple roles simultaneously without losing quality or urgency.
- Strong written and verbal communication skills - you’re responsive, professional, and clear in every interaction.
- Hands-on experience with ATS platforms and scheduling tools; familiarity with **Greenhouse**, **Ashby**, or similar is a plus.
- High attention to detail and a low tolerance for data errors.
- Proven ability to operate autonomously in a fast-moving environment, prioritize competing demands, and maintain composure under pressure.

## Benefits
- Competitive total compensation package (**cash + equity**).
- Retirement or pension plan, in line with local norms.
- Health, dental, and vision insurance.
- Generous PTO policy, in line with local norms.
- The base salary range for this position is **$100,000 - $125,000** per year, depending on experience, skills, qualifications, and location.

## Similar roles

- [Recruiting Coordinator](https://hotfix.jobs/jobs/bf0cdc35-c323-4cfb-b75c-12ce226c8f6e) - Anyscale - San Francisco, CA - $100k – $120k/yr
- [Technical Recruiter](https://hotfix.jobs/jobs/be0e0ecb-a93a-418d-9bd4-c8ede16d0bc6) - Baselayer - New York, NY - $100k – $120k/yr
- [Technical Recruiter](https://hotfix.jobs/jobs/74d6d8d4-d532-4d6b-bb5c-85295236b285) - Traba - New York, NY - $100k – $220k/yr
- [Recruiting Coordinator](https://hotfix.jobs/jobs/226bc2ce-9f76-4622-afe5-96eadab94222) - Perplexity - San Francisco, CA - $100k – $125k/yr
- [Technical Sourcer](https://hotfix.jobs/jobs/cfd5b4fe-01f2-4297-83dc-a8cf6f06e170) - Vesta - Remote - $100k – $140k/yr

**Apply:** https://hotfix.jobs/jobs/3b5ceedf-af41-40c6-b7ea-ff19cecad515
**Canonical:** https://hotfix.jobs/jobs/3b5ceedf-af41-40c6-b7ea-ff19cecad515