# Dealer Administration Specialist

**Company:** [Octane](https://hotfix.jobs/companies/octane)
**Location:** Irving, TX
**Role:** Other
**Experience:** 1+ years
**Skills:** Microsoft Office, Excel, Google Sheets, Salesforce, Slack, ach, nacha, experian, due diligence, dealer onboarding
**Posted:** 2026-07-29

> Dealer Administration Specialist responsible for end-to-end dealer onboarding, enrollment, due diligence, ACH setup, agreement reviews, and record maintenance to support auto/powersports dealership partners. Requires 1-2 years industry experience, bachelor's degree or equivalent, and proficiency with CRM and office tools.

## Job Description

## Responsibilities
- Own the dealer onboarding process end-to-end for converted leads from Sales.
- Create Admin and Login credentials for dealership users.
- Setup and follow-up for dealer ACH direct deposit for automated funding.
- Enroll new dealers (incl. buyouts, merges, etc.) into systems so that they can submit applications and fund contracts.
- Follow-up for, review, and disposition dealer agreements based on requirements set by Dealer Risk.
- Conduct due diligence reviews on potential dealers to ensure they meet the requirements of Roadrunner’s enrollment criteria and state / federal regulations.
- Enroll dealers in the pre-qualification program by reviewing the agreement and conducting due diligence.
- Maintain dealer records including ownership changes, phone number changes, banking information, OEM updates, etc.
- Monitor dealer ACH Notice of Changes under NACHA operating rules.
- Qualify dealers for Prequal onboarding for Experian and activate them for Safecheck.
- Other duties as assigned related to new dealer onboarding/enrollment or administrative maintenance needed in order to deliver top quality servicing for our dealer partners.

## Requirements
- Bachelor’s Degree in Business, Finance, or equivalent degree or equivalent work experience.
- 1-2 years’ experience in the auto / powersports industry, specifically with experience working with or servicing dealerships.
- Proficient in applications such as Microsoft Office (Excel, Word), Google Drive, Google Sheets, SalesForce, Slack, e-mail, and able to learn new systems efficiently.
- Excellent telephone, communication (oral and written), interpersonal and organizational skills.
- Able to work well under pressure to meet daily and monthly goals while passing quality assurance audits.
- Ability to multitask, prioritize, and remain diligent to complete all responsible tasks, regardless of work environment (remote or in-office).
- Strong work ethic and high attention to detail.

## Benefits
- Robust Health Care Plans (Medical, Dental & Vision)
- Up to 20 Days PTO (Accrued)
- Generous Parental Leave
- Retirement Plan (401k with Company Match).
- Educational Assistance/Tuition Reimbursement up to $3K/year
- Recreational Safety Benefit
- Wellhub (Gympass) Wellness Benefit

## Similar roles

- [Mathematician, Foundation Team](https://hotfix.jobs/jobs/07720cc8-3123-4042-a615-87434a99ae4a) - Hilbert - San Francisco, CA
- [U.S. Public Policy and AI Innovation Intern](https://hotfix.jobs/jobs/a292e21d-b58e-4863-a281-0583ae4c8185) - Cloudflare - Washington, DC - $50k – $50k/yr
- [Associate, Financial Benefits](https://hotfix.jobs/jobs/73b5897c-832b-4c78-aaf1-66ea7e3e7627) - Justworks - Remote - $63k – $82k/yr
- [Purchasing Coordinator](https://hotfix.jobs/jobs/b19e0220-4ab4-4800-9d96-cf327470b909) - Crusoe - Denver, CO - $71k – $79k/yr
- [Dialership Program](https://hotfix.jobs/jobs/d4f3d51f-85f5-469f-83b4-d68d6fb393b5) - Dialpad - Remote

**Apply:** https://hotfix.jobs/jobs/386b54d0-4d43-49e3-81e8-f63d7172568f
**Canonical:** https://hotfix.jobs/jobs/386b54d0-4d43-49e3-81e8-f63d7172568f