# Payroll Manager

**Company:** [Steno](https://hotfix.jobs/companies/steno)
**Location:** Remote
**Role:** Other
**Salary:** $85k – $100k/yr
**Experience:** 5+ years
**Skills:** rippling hcm, multi-state payroll, payroll compliance, payroll processing, w-2 preparation, tax filings, payroll accounting, commission processing, bonus payouts, headcount planning, month-end reconciliation, payroll audits
**Posted:** 2026-07-31

> Own end-to-end payroll operations for a 500+ person multi-state and international workforce using Rippling HCM. Manage full-cycle processing, compliance (esp. CA, NY, TX, FL), commission/bonus payouts, Finance/People team liaison work, month-end reporting, and headcount forecasting.

## Job Description

## Responsibilities
- Own and execute the full payroll cycle for all US and international employees and contractors, ensuring accuracy, timeliness, and compliance with federal, state, and local requirements.
- Administer and maintain payroll operations within Rippling HCM, including pay runs, tax setup, deductions, and employee data integrity.
- Act as the primary liaison between the People and Finance teams, ensuring payroll-related information (new hires, terminations, pay changes, leaves, commission/bonus data) flows accurately with no gaps or delays.
- Partner with department and business unit leaders to process commission and bonus payouts, ensuring calculations, approvals, and timing align with plan documents and policy.
- Lead payroll compliance across all US states and applicable federal requirements, including wage and hour law, tax and unemployment insurance obligations, unclaimed property, and benefits-related payroll reporting.
- Serve as subject matter expert on multi-state payroll compliance, with particular depth in California, New York, Texas, and Florida.
- Manage year-end payroll processes, including W-2 preparation, tax filings, and audits.
- Respond to payroll-related inquiries from employees and managers, resolving discrepancies quickly and professionally.
- Maintain and improve payroll policies, procedures, and internal controls; identify opportunities to automate or streamline processes.
- Partner with Finance to explain and reconcile payroll expense changes at month-end close, providing variance context and supporting documentation.
- Work with the Strategic Finance team on headcount planning, providing payroll cost data, forecasts, and scenario modeling as needed.
- Support internal and external audits related to payroll, tax, and compliance.
- Support other ad hoc payroll-related projects as needed.

## Requirements
- 5+ years of progressive payroll experience, including full ownership of multi-state payroll cycles.
- Hands-on experience with Rippling HCM.
- Strong working knowledge of payroll compliance requirements across all US states; direct experience in California, New York, Texas, and/or Florida is a plus.
- Experience working cross-functionally between People/HR and Finance teams, with excellent stakeholder communication skills.
- Solid understanding of payroll accounting concepts, including how payroll expenses flow into month-end close.
- Demonstrated experience processing commission and bonus payouts in partnership with cross-functional business teams.
- Highly detail-oriented, organized, and comfortable managing competing deadlines.

## Nice-to-Haves
- Experience supporting headcount planning or workforce cost forecasting with a Strategic Finance/FP&A team.
- Prior experience in a high-growth or remote-first organization.
- CPP certification.

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