# Payroll Manager

**Company:** [Scale AI](https://hotfix.jobs/companies/scale-ai)
**Location:** San Francisco, CA
**Role:** Finance & Accounting
**Salary:** $136k – $170k/yr
**Experience:** 5+ years
**Skills:** payroll administration, adp workforce, international payroll, peo/eor systems, payroll accounting, month-end accounting, Journal Entries, NetSuite, financial statements, 401(k), irc 125, hsa, tax withholding, employee benefits, payroll auditing
**Posted:** 2026-08-03

> Manages domestic and international payroll processing, accounting, compliance, systems oversight, and staff training. Requires 3–5 years of ADP Workforce, international payroll, and month-end accounting experience, plus an associate’s degree in accounting, business, or a related field.

## Job Description

## Responsibilities

### Payroll Processing & Compliance
- Oversee accurate and timely payroll operations, including gross pay calculations, deductions, retroactive adjustments, and retirement contributions.
- Ensure compliance with applicable laws, IRS regulations, and internal policies.

### Systems & Data Oversight
- Maintain, audit, and update HR and payroll systems.
- Identify and resolve discrepancies in collaboration with IT and vendors.
- Ensure data integrity for employee records, benefits, taxes, and annuities.

### Accounting & Financial Reporting
- Manage month-end payroll accounting, including journal entries and financial statements in NetSuite.
- Coordinate payroll-related audits and reporting for retirement funds, annuities, and benefits.

### Communication & Support
- Provide technical training and support to staff.
- Respond to employee and external agency inquiries.
- Prepare and distribute payroll-related materials, employment verifications, and audit responses.

### Research & Regulatory Updates
- Monitor and analyze legislative changes affecting payroll, retirement, health benefits, and tax codes.
- Assist with policy implementation and system updates to maintain compliance and efficiency.

### Leadership & Training
- Train, mentor, and provide work direction to payroll staff.
- Plan and conduct workshops and technical training on payroll processes and compliance.

### Payroll Operations & Oversight
- Perform complex payroll calculations.
- Oversee the input, coding, adjustment, and reconciliation of timesheets, forms, and applications.

### Regulatory Compliance & Confidentiality
- Interpret and apply relevant laws, regulations, and policies.
- Maintain cooperative working relationships and handle sensitive information with discretion.
- Prepare financial and statistical payroll records and reports.

## Requirements

- Strong knowledge of payroll administration, month-end accounting processes, journal entries, financial statements, and comprehensive accounting reports.
- In-depth understanding of payroll, retirement systems, tax withholding, and employee benefits regulations, including **401(k)**, **IRC 125**, and **HSA**.
- Experience preparing, maintaining, verifying, auditing, and processing payroll records and reports.
- Excellent oral and written communication skills.
- **3–5 years of experience processing payroll with ADP Workforce**, including hourly and salaried employees.
- **3–5 years of experience with international payroll** and working knowledge of PEO/EOR systems.
- **3–5 years of accounting month-end experience**, including procedures, journal-entry preparation, NetSuite, financial statements, and comprehensive accounting reports.
- Ability to work in the office Monday through Thursday each week.
- Associate’s degree with coursework in accounting, business, or a related field.

## Compensation & Benefits

- Base salary range: **$136,000–$170,000 USD** for this full-time position in California.
- Eligible compensation packages may include base salary, equity, and benefits.
- Benefits may include comprehensive health, dental, and vision coverage; retirement benefits; a learning and development stipend; generous PTO; and potentially a commuter stipend.

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