# Executive Assistant to CEO - Ezra

**Company:** [Function Health](https://hotfix.jobs/companies/function-health)
**Location:** Austin, TX, New York, NY
**Role:** People Ops
**Experience:** 5+ years
**Skills:** Google Calendar, Google Workspace, Slack, Zoom, Obsidian, Granola, Claude
**Posted:** 2026-04-22

> Supports Ezra's CEO by managing complex calendar across time zones, coordinating travel and meetings, drafting executive communications with investors and partners, and partnering with Chief of Staff on priorities. Requires 5+ years EA experience, exceptional organization, and communication skills.

## Job Description

## Key Responsibilities

**Manage calendar and schedule**
- Manage the CEO’s complex calendar, scheduling appointments and meetings across multiple time zones
- Coordinate with internal and external contacts to arrange commitments
- Prioritize and resolve scheduling conflicts, enforcing protected time blocks for deep work and strategic engagement
- Handle communication with cross-functional teams and external partners

**Draft and manage correspondence**
- Draft and manage correspondence on behalf of the CEO — including emails, Slack, sync requests, and scheduling coordination — with investors, board members, advisors, and strategic partners
- Act as a liaison between the CEO and other executives, board members, and external partners
- Screen and prioritize incoming communications

**Coordinate business meetings and travel**
- Arrange travel itineraries, including transportation, accommodations, and agendas
- Ensure prep materials are ready in advance of board, executive, and team meetings per the CEO’s review cadence
- Capture action items from key meetings and drive follow-through across stakeholders
- Cross-collaborate with other EAs to plan offsites and events as we scale

**Coordinate with the Office of the CEO**
- Partner with the Chief of Staff on weekly calendar audits, meeting prep cycles, and priority alignment
- Maintain shared visibility into scheduling changes and commitments via dedicated channels
- Operate as a trusted extension of the Office of the CEO

**Administrative support**
- Prepare reports, presentations, and other documents
- Manage and maintain records
- Oversee and assist with special projects as assigned

## Qualifications/Skills
- 5+ years of experience as an Executive Assistant, preferably supporting a founder or C-suite executive in a fast-paced or startup environment
- Exceptional organizational skills with proven ability to manage multiple priorities under pressure
- Strong written and verbal communication skills, with attention to detail. Clarity, conciseness, and professional tone are non-negotiable
- High emotional intelligence, discretion, and sound judgment
- Google Calendar mastery
- Proficiency in **Google Workspace**, **Slack**, **Zoom**, and other productivity tools
- Ability to work independently, anticipate needs, and solve problems quickly

## Nice-to-Haves
- Based in **Austin, TX**, or **New York, NY**
- Previous experience coordinating with a Chief of Staff or within an Office of the CEO structure
- Genuine interest in AI tooling and a willingness to experiment — familiarity with tools like **Granola**, **Obsidian**, **Claude**, or similar AI-forward productivity platforms is a plus

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**Canonical:** https://hotfix.jobs/jobs/16a8cdff-7098-4ed1-a786-9f6423333ac7