# Recruiting Coordinator

**Company:** [Kaizen Labs](https://hotfix.jobs/companies/kaizen-labs)
**Location:** New York, NY
**Role:** Recruiting
**Salary:** $62k – $83k/yr
**Experience:** 0+ years
**Skills:** Ashby, ATS, AI Tools, calendar management, Sourcing, recruiting coordination, talent operations
**Posted:** 2026-07-24

> Recruiting Coordinator responsible for end-to-end interview scheduling, onsite candidate hosting, delivering exceptional candidate experience, maintaining ATS data integrity, and improving recruiting processes at a fast-growing govtech startup. Requires 0-2 years experience, strong organizational skills, attention to detail, and in-person hosting capabilities.

## Job Description

## What You'll Do
- Own interview scheduling end to end: multi-interviewer panels, confirmations, reschedules, and debriefs
- Host candidates onsite: greet them, keep loops running on time, and make sure every candidate leaves with a strong impression of Kaizen, offer or not
- Deliver a white-glove candidate experience end to end, from first schedule through offer logistics
- Keep ATS data clean and trustworthy: accurate stages, complete data, postings current across platforms
- Prep interviewers with plans and scorecards so every loop is structured and every debrief moves fast
- Pitch in on sourcing and shadow the recruiting team as you ramp, building toward more ownership over time
- Find and fix manual, repetitive work in the recruiting process, including where AI tools can take it over

## What You'll Bring
- 0-2 years of experience in recruiting coordination, talent ops, executive/administrative support, customer-facing work, or another high-volume operations role, or equivalent experience
- Real calendar management skill: you can schedule a 4-person panel across busy schedules without breaking a sweat
- Obsessive attention to detail, especially with candidate data and communications
- Genuine warmth hosting people in person
- High ownership and bias toward action: you fix what's broken, you don't wait to be told

## Strong Candidates May Also...
- Have hands-on Ashby experience, or have built workflows in a comparable ATS
- Have sourced candidates or built talent lists, or want to grow into it
- Have used AI tools or automation to eliminate repetitive work
- Have worked at an early-stage startup where they built process rather than inherited it

## What Kaizen Offers
**Health & Insurance**
- 100% coverage across the board: medical through Oxford/United (Gold and Platinum PPO plans), dental through Guardian PPO, and vision through Beam — all fully covered for employees, with 100% coverage for dependents.
- $100,000 in fully paid life insurance. FSA and Dependent Care FSA.
- One Medical membership, on us — same-day primary care, 24/7 virtual visits, and offices all over the city.
- Fertility and family-building support through Carrot.
- 401(k) through Guideline, with a 2% company match.

**Family & Time Off**
- 16 weeks of fully paid parental leave for birthing parents. 10 weeks fully paid for non-birthing parents.
- Unlimited PTO, with a two-week minimum.
- Closed for all federal holidays.
- Company-wide winter break the week of Christmas.
- Company offsites throughout the year.

**Office & Remote Setup**
- Up to $750 one-time home office or desk setup stipend for NYC-based employees. $500 for remote employees.
- $50/month commuter benefit (company contribution).
- Expensed lunch while in the office.
- Company-provided laptop of your choice.

**Wellness**
- Fully covered gym membership at Grindhouse.
- For remote employees, $100/month dedicated to gym or physical fitness reimbursement.

**Stipends**
- $100/month utility stipend.
- $500/year professional development.
- $250/year recreation.
- $300/quarter pet care stipend.

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