# Accounts Payable Specialist

**Company:** [Sangoma](https://hotfix.jobs/companies/sangoma)
**Location:** Sarasota, FL
**Role:** Finance & Accounting
**Salary:** $44k – $54k/yr
**Experience:** 3+ years
**Skills:** Excel, Pivot Tables, Vlookup, Outlook, Gmail, Great Plains, Microsoft Dynamics, Sage 300, NetSuite, Concur
**Posted:** 2026-06-19

> Manage full-cycle accounts payable including invoice processing, payments, vendor relations, and financial reporting in a hybrid role. Requires 3+ years AP experience and proficiency with Excel and accounting systems.

## Job Description

## Responsibilities
- Invoice Management: Promptly receive, review, obtain necessary approvals, and accurately code, input, scan, and file invoices
- Payment Processing: Schedule and prepare a variety of payment methods including wires, checks, ACH & SafePay
- Conflict Resolution: Address any discrepancies that arise relating to purchase orders, contracts, invoices, or payments
- Three-Way Matching: Verify inventory invoices through a three-way match process
- Batch Preparation: Compile and input invoice batches daily into Great Plains and Sage 300 systems
- Vendor Relations: Facilitate vendor set-up and conduct regular maintenance to ensure accuracy
- Sales Tax Review: Assess and review sales tax when necessary, maintaining compliance
- Historical Record Maintenance: Preserve historical records by efficiently scanning and filing documents
- SmartConnect Utilization: Upload accounts payable invoices utilizing SmartConnect for streamlined processing
- Mail Distribution: Handle the distribution of daily corporate mail and manage accounts payable payments
- Journal Entries: Prepare necessary journal entries as the situation requires
- Memo Recommendations: Recommend and process debit or credit memos with appropriate documentation for adjustments
- Expense Report Support: Provide backup in approving Concur expense reports as needed
- Relationship Building: Cultivate and maintain productive relationships with both internal teams and external vendors to enhance operational effectiveness

## Requirements
- A minimum of 3 years of experience in high-volume accounts payable processing
- Proficient in Excel, including skills in pivot tables, VLOOKUP, sorting, and filtering
- Familiarity with Outlook and Gmail, including advanced functions like search and labeling
- Demonstrated knowledge in high-volume electronic invoicing processes
- Ability to analyze financial data and produce insightful reports
- Working familiarity with reporting systems such as Great Plains, Microsoft Dynamics, Sage 300, and NetSuite
- Exceptional organizational skills with a proven capacity to prioritize tasks effectively
- Detail-oriented mindset with accuracy and reliability at the forefront of your work ethic
- Strong professional communication skills, both written and verbal
- Ability to thrive in a fast-paced, rapidly evolving organization
- A proactive attitude, ready to take on additional responsibilities as necessary

## Benefits
- Extensive Benefit Options (Health, Vision, Dental, Long & Short term Disability) effective after a short waiting period
- Matching 401K program - 100% match on 4%
- Employee Stock Purchase Plan after one year of service
- Flexible Time Off & Company Holidays

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