# Project Manager, Operations & Technical Recruiting

**Company:** [Zania](https://hotfix.jobs/companies/zania)
**Location:** San Francisco, CA
**Role:** Recruiting
**Salary:** $75k – $95k/yr
**Experience:** 1+ years
**Skills:** LinkedIn Recruiter, Github Sourcing, Ats Platforms, Ashby, Greenhouse, Lever, Rippling, Gusto, Ai-Powered Sourcing Tools, Project Tracking Tools
**Posted:** 2026-06-09

> Own high-volume technical recruiting pipeline and interview coordination while building operational systems and project tracking to support a fast-growing AI startup. Requires 1-2 years recruiting/ops experience and full onsite presence in Palo Alto.

## Job Description

## What You'll Do

### Recruiting & Sourcing
- Source exceptional candidates at high volume across LinkedIn, GitHub, and other channels — proactive outreach is the core of this role
- Build and maintain sourcing lists, sequences, and outreach cadences to keep pipeline full across multiple open roles simultaneously
- Screen inbound applicants and qualify candidates through thoughtful initial conversations before passing to hiring managers
- Own interview scheduling end-to-end — coordinating availability, managing virtual and onsite logistics
- Keep candidates warm and engaged throughout the process
- Maintain clean, accurate data in our ATS at all times
- Partner with hiring managers on role intake, scorecards, and structured interview processes

### Project Management & Operations
- Own project tracking across teams — maintain visibility into open initiatives, follow up on deliverables, and flag anything at risk of slipping
- Build and manage lightweight operational systems (task management, SOPs, internal documentation)
- Support the founder and leadership team with scheduling, coordination, and execution of cross-functional priorities
- Handle operational tasks across HR, office management, and general business operations as needed

## What We're Looking For
- 1–2 years of experience in recruiting coordination, sourcing, talent acquisition, project management, or operations — ideally at a startup or high-growth company
- You source relentlessly and know how to find exceptional, talented people who are not applying
- You run a thoughtful, tight process — interviews are well-coordinated and leave candidates feeling good about their experience
- Comfortable managing a project board as well as a candidate pipeline
- Moves fast and follows through on everything
- Works equally well independently and collaboratively
- Strong written communication — outreach messages get replies because they are warm, clear, and genuinely human
- Comfortable using AI-powered tools to drive performance
- Startup DNA: early-stage means high expectations, meaningful hours, and building the plane while flying it

## Nice to Have
- Experience supporting technical recruiting (engineers, ML/AI roles, security)
- Familiarity with ATS platforms (Ashby, Greenhouse, Lever) and HRIS tools (Rippling, Gusto)
- Previous experience at a seed-to-Series D company
- Exposure to GRC, security, or enterprise software environments

## Minimum Qualifications
- Bachelor's degree or equivalent experience
- 1–2 years of experience in recruiting coordination, sourcing, project management, or a related role
- Exceptional written and verbal communication skills
- Must be authorized to work in the United States without visa sponsorship
- Must be available to work onsite in Palo Alto, CA five days per week

## Compensation & Benefits
- Competitive salary and equity
- Flexible PTO policy
- Medical, dental, and vision insurance
- Meals and snacks in the office

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